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Balance Checks Balance checks are issued weekly beginning 30 days after the semester begins. The Business Office must receive the funds by NOON on Wednesday for checks to be issued the same week. Students will receive an email from the Business Office when the balance check is available. Students do have the option to sign up for direct deposit if they choose. Please see the Business Office for details. Students must be attending and making academic progress in order to receive financial aid funds. Adding a Course If you wish to add a course to your schedule after the first class session, you must have the approval of the instructor, Academic Dean, and Registrar. When you receive approval, a “Drop/Add Form” must be completed and returned to the Registrar’s Office before the change becomes official. The “Drop/Add Form” may be obtained in the Registrar’s Office. Dropping a Course The “Drop/Add Form” may be obtained in the Registrar’s Office. The form must be signed by the instructor, advisor, financial aid representative, and Registrar. The day the completed form is returned to the Registrar’s Office will be the “Official Withdraw Date.” Withdrawal dates for 2017–2018 can be found on MY PLACE. Failing Required courses failed in a career and technical education program must be retaken before graduation. Students are encouraged to speak to the Registrar to make arrangements for retaking courses. Total Withdrawal from College If you want to do a complete withdrawal from NCC for any reason, you must obtain a “Complete Withdrawal Form” from the Registrar’s Office. The withdrawal is not effective until the “Withdrawal Form” is returned to the Student Services Office. If documentation is received indicating the student’s last day of attendance is different than the date the student officially withdrew, the student’s last day of attendance may be recorded as the withdrawal date and used to calculate the refund of tuition and fees. Students who stop attending and fail to follow the withdrawal process are considered to have unofficially withdrawn and the student’s last day of attendance may be used to determine the refund calculation. STUDENT RECORDS ______________________________________________________ Family Educational Rights and Privacy Act of 1974 Northwest Iowa Community College informs students of the Family Educational Rights and Privacy Act of 1974, as amended. The Act, with which the institution intends to comply fully, was designated to protect the privacy of education records, to establish the right of students to inspect and review their education records, and to provide guidelines for the correction of inaccurate or misleading data through informal and formal hearings. Students also have the right to file complaints with the Family Educational Rights and Privacy Act Office (FERPA) concerning alleged failures by the institution to comply with the Act. Disclosure To Parents 1. Family Educational Rights and Privacy Act permits postsecondary institutions to disclose any and all information from a student’s education records, without consent, to that student’s parents if the student is a dependent for tax purposes under IRS rules. 2. Family Educational Rights and Privacy Act allows institutions to disclose information to appropriate officials in a health or safety emergency, including parents if the emergency involves their child. Parents are often in the best position to help their children during these crises. 3. Family Educational Rights and Privacy Act permits a postsecondary institution to tell parents of students under the age of 21 when the student has violated any law or policy concerning the use or possession of alcohol or a controlled substance. Disclosure of Directory Information Northwest Iowa Community College hereby designates the following categories of student information as “Directory Information.” Such information may be disclosed by the institution at its discretion. • Student’s name • Campus address • E-mail address • Home Address • Phone number • Field of study • Enrollment status • Anticipated degree date • Date(s) of attendance • Date(s) of graduation • Degree(s) awarded • Most recent educational institution attended • Participation in College-recognized activities • Photographs • Video Currently enrolled students may withhold disclosure of information under the Family Education Rights and Privacy Act of 1974, as amended. To withhold disclosure, written notification must be received in the Registrar’s Office within ten calendar days of the beginning of the Fall term, or the term in which the student first enrolls at Northwest Iowa Community College, 603 West Park Street, Sheldon, IA 51201. Forms requesting the withholding of “Directory Information” are available in the Registrar’s Office. Northwest Iowa Community College assumes that failure on the part of any student to specifically request the withholding of categories of “Directory Information” indicates individual approval for disclosure. Retention of Records The records retention policy of Northwest Iowa Community College shall be as follows: 1. The official academic transcript record of enrollment credit earned by a student at Northwest Iowa Community College shall be retained by this institution in perpetuity. Northwest Iowa Community College Catalog 2017–2018 Registration and Records 18


NCC_Catalog
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