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NCC_Catalog

2. All student records and documents which are used to create, update, and support the accuracy of the official academic transcript shall be retained for at least three (3) years. These documents may then be destroyed in the manner most convenient: shredding, burning, or burial. However, all appropriate pending requests to review student records and documents shall be honored prior to their destruction. 3. The student records retention policy shall be published in the College Catalog and shall constitute sufficient responsibility for notification to the student. 4. Students who believe that their educational records contain information that is inaccurate, is misleading, or is otherwise in violation of their privacy or other rights may discuss their problems informally with the Registrar. The Registrar may agree to amend appropriate records. If not, the student will be notified within a reasonable period of time that the records will not be amended and will be informed by the Registrar of his/her right to a formal hearing. 5. College officials who have access to student records in the course of performing their professional responsibilities shall not be permitted to release the record to persons outside the College, unless authorized in writing by the student or unless one of the following exceptions applies: 1) Records may be shared with school officials with “legitimate educational interests” defined as needing access to an educational record in order to fulfill his or her professional responsibilities. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position; a person or company with whom the College has contracted (such as an attorney, auditor or collection agent); a person serving on the Board of Directors; members of an external accreditation committee; an employee at a high school where a Northwest Iowa Community College student is also currently enrolled; an employee of a state/federal approving agency (including, but not limited to Department of Homeland Security and Student and Exchange Visitor Information System SEVIS); 2) Other schools to which a student is transferring; 3) Appropriate parties in connection with financial aid to a student; 4) Organizations conducting certain studies for or on behalf of the school; 5) To comply with a judicial order or lawfully issued subpoena; and 6) Appropriate officials and/or student’s emergency contact in cases of health and safety emergencies. Transcript Release Upon written request to the Registrar’s Office, students who have completed coursework at NCC may request an official or unofficial transcript. Students/former students need to complete a Transcript Release Form which is available in the Registrar’s Office or MY PLACE. There is a $5 fee per requested transcript. Official transcripts will be on official NCC transcript paper and bear the signature of the Registrar, the seal of the College, and the date of the signature. An unofficial transcript may be on official transcript paper but will not have the above mentioned requirements on the document. Official transcripts will not be released for students/former students with outstanding financial obligations to the College. Transcripts from high schools, other colleges, or universities that have been sent to NCC for the student’s file will not be copied and released. Copies need to be obtained directly from the institution of origin. FINANCIAL AID ______________________________________________________ Student Financial Aid Northwest Iowa Community College follows a nationally accepted philosophy in administering financial aid programs. This means you and your parents have a responsibility to meet as much of the costs of attending college as is reasonably possible. You may meet all or some of the costs through your parents’ contribution and through your own resources, including savings and earnings from summer and school year employment. Financial aid is awarded to supplement these financial resources. The Financial Aid Office staff administers aid programs and counsels students in the financial aid process. Contact the Financial Aid Office for answers to any questions regarding financial aid. Student Eligibility In order to receive financial aid, you must: 1) Be a U.S. citizen or an eligible non-citizen. 2) Be making satisfactory academic progress toward a degree. 3) Have a high school diploma or a high school equivalency diploma (GED/HSED). 4) Demonstrate financial need, which is the difference between the cost of attending college and the amount you and your family can provide. Scholarships, grants, loans, and part-time employment are available in various combinations to meet financial need. 5) Complete and submit the Free Application for Federal Student Aid (FAFSA) by April 1. If applying for aid after the April 1 deadline, you will be considered for assistance according to the availability of funds. Because financial aid is awarded for one academic year at a time, it is necessary to submit a new financial aid application (FAFSA) for each year of enrollment. Financial Aid Enrollment Status Enrollment status for financial aid purposes for Fall, Spring and Summer are as follows: Full-time 12 or more credits Three-quarter time 9–11 credits Half-time 6–8 credits 19 College Information


NCC_Catalog
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